About the RDA Registry and vocabularies

Translations of value vocabularies

Background

General information about translations

Export a file for translation

Anyone can export the current data by using the OMR export facility. Import is restricted to authorized OMR accounts.

To download a file, start by clicking on the name of the file in the Download files for translation list. The file name is linked to the beta-test Export tab of the OMR value vocabulary. Then follow these instructions:

  • Use the Create New Export option to export the file for translation.
  • Select the data columns to export.
    • Choose the Selected Columns: Select none option.
    • Required columns marked * will always be selected as defaults.
    • Select the following Datatype Properties (translatable) in addition to the defaults:
      • alternative label
      • ToolkitLabel
      • definition
      • ToolkitDefinition
      • scope note
    • Do not select Object Properties (resources) other than the defaults.
  • Additional Language: Select the language of translation from the list.
  • Do not use the Advanced option. The defaults are correct for translations.
  • Use the Export CSV option to export the file.
  • Save the export file.

Do not change the filename of the exported file. It contains data required for version control and synchronization.

Translate the exported file

Open the csv (comma-separated variable) file exported from the OMR in a spreadsheet application that supports UTF-8 encoding, for example Google Sheets or another spreadsheet with the correct encoding setting. The spreadsheet must be able to download or save data in csv format.

This is required to avoid corrupting non-Roman script and symbols, diacritics, etc.

Do not amend the data for reg_id, uri, or status.

Enter or update the translations in the parallel columns. Use the following content guide:

preferred label
The preferred RDA Registry label for the concept. There is only one preferred label for each language. This has the same value as ToolkitLabel.
alternative label
A synonym of the preferred label in the translation language. Warning! Original English alternative labels should not be directly translated. Add each synonym deemed suitable for the translation language as an alternative label. Add new alternative label data columns with incremental numbering to the spreadsheet as required.
ToolkitLabel
The preferred RDA Toolkit label for the concept. There is only one preferred label for each language. This has the same value as preferred label.
Definition
The RDA Registry definition of the concept. There is only one definition for each language. This has the same value as ToolkitDefinition.
TookitDefinition
The RDA Toolkit definition of the concept. There is only one definition for each language. This has the same value as Definition.
scope note
Other RDA Registry information qualifying the definition or scope of the concept. There is only one scope note for each language.

Freeze the top row to help match the data columns.

Enter or amend the translation in the column next to the English text. Do not amend the English text.

Download or save the updated file from the spreadsheet in csv format. This format is required for importing the changes into the OMR.

Do not change the filename of the updated file. It contains data required for version control and synchronization.

Import an updated translation

Send the updated csv file to the RSC Chair. The RSC Chair will import the file into the OMR during the beta-test. Files can be sent one at a time or in a batch. Large batches should be zipped.

Print version

A printable version of the combined procedures for element sets and value vocabularies is available for download.